Police Check- Vulnerable Level 3

Police Check- Vulnerable Level 3
Police Check- Vulnerable Level 3 2024-05-16T20:51:33+00:00

Police Records Check

All applicants require a volunteer letter from KMHA before applying online or in-person.

Step 1 – Complete the below volunteer letter (it is signed already for you)

  • Please download the volunteer letter template.  The template can be found here: Volunteer Letter Click Here
  • Fill in your full name, full address, telephone number and date of birth.
  • Sign and date the letter.
  • You will notice the letter is signed by a KMHA Representative already for you

 Note as of January 1, 2020 there is a $20.00 service fee. You must have a volunteer letter as well.

Step 2 – Apply Online here https://www.ottawapolice.ca/en/reports-and-requests/police-record-checks.aspx

Make sure you submit your application for  a Vulnerable Level 3 Police Checkany other version will not be accepted.

** Make sure to request your results back via email for faster turnover. **

Step 3 – When you receive it back from the police, please forward a copy via email  to info@kmha.ca so it can be added to your Hockey Canada profile.

When applying online, ensure that you apply for Level 3 Vulnerable Sector Check

Applications received online that pass the identity verification are receiving their completed application FASTER than attending in person. Make sure to request your results back via email for faster turnover.

It is important that you do not wait to the last minute to do this, After November 15th all qualifications  and requirements including Police Check Level 3 must be completed .

Note: Many people applying in-person can complete their application online. If your application requires that you need to go in-person to complete your records check, continue to complete the online application. A partially completed online application will get you through the line faster with a priority ticket when you arrive in-person.

*Important* If you are asked to go in for fingerprints (it will be known on page 3 and 4 along with clear instructions on the documentation you receive back from the police). You need to bring a paper copy of that email along with a paper copy of your KMHA letter. The Ottawa Police require the paper copy of the KMHA letter.

**KMHA does not reimburse the $20.00 service fee. **

Who Requires a Police Records Check?

 All coaches, managers and trainers, all bench staff and “dressing room monitors” All HEO executive and administrative personnel

All Executives

All HEO officials over the age of 18 All HEO supervisors and instructors

6.6 Hockey of Eastern Ontario Policy for Police Records Checks    

The policy document can be found here:  HEO Policy 6.6 – Police Records Check Policy

Hockey Canada has recommended that all Branches have Police records Checks conducted on all personnel that have authority over or contact with, directly or indirectly, minors. Hockey of Eastern Ontario has been in compliance with this recommendation for several seasons now. All personnel will have a current Police Check and will be subject to provide documentation they had obtained the required police check. This policy cannot be changed by any District or Association within HEO and must be strictly adhere to:

All HEO executive and administrative Personnel All HEO Supervisors and trainers

All HEO coaches, trainers, managers, bench staff and “Dressing Room Supervisors”

Policy Criteria:

  • Applies to personnel eighteen years of age and over. Persons turning eighteen must have a Police Records Check completed by the age of nineteen.
  • Police Records Checks are to be updated every 3 years.- Not sure how old your current police check is? Simply log into your Spordle Account to check for yourself.
  • Police Records Checks must include vulnerable type
  • Any new individual through the course of a season must have a Police Records Check. It is understood that compliance sometimes is not as timely as desired as this is a drain on police resources. Individuals may fulfil their duties once they show they have made application.
  • Individuals will keep the Police Records Check in their own possession. It need be shown to their superior to confirm completion and if requested from time to time. Branch, Districts, Associations or Program managers will maintain a checklist to confirm they have seen a completed Police Records Check of those individuals within their branch
  • Individuals who may be charged by the police are required to self-report to their superior.