The following motions will be voted on during the 2024/25 Annual General Meeting (AGM).
1- Motion Adopt minuets from 2023/24 AGM
2- Motion To appoint MKP Accountants to perform the 2024/25 Financial Statement
3-Motion Under the current bylaw 5.03
Composition of Board
The Board shall be comprised as far as possible of the following Directors: (a) President; (b) Vice-President (Hockey Programs); (c) Vice-President (Operations); (d) Vice-President (Communications) (e) Treasurer; (f) Directors At-Large (two); and (g) Immediate Past-President (Ex Officio)
Revise to
The title of the Vice President of Hockey Programs to Vice President of Competitive.
**Reasoning **
This adjustment is essential to manage the increasing workload that one person currently faces while allowing for a clearer distinction between the Competitive and House programs. By making this change, we aim to foster a more focused approach to each segment of our hockey offerings, ensuring that both receive the dedicated attention they deserve.
4-Motion Under Bylaw 5..06 Qualifications of Directors
Section B Qualification and duties of Vice President Hockey Programs currently reads (b) The Vice-President (Hockey Programs) shall be a Member and a Director of the Corporation. The Vice-President (Hockey Programs) must have served in a management capacity of a minor hockey association for at least 2 years, be certified at the equivalent of the Coach level and have served as a coach for a minor hockey team for at least one year prior to taking office as Vice President (Hockey Programs).
Revise to
The Vice President of Competitive shall be a member and director of the Corporation. The Vice President of Competitive must have served in a management capacity of a minor hockey association for at least 2 years, be certified at the equivalent of Coach Level, and have served as a coach for a minor hockey team for at least one year prior taking office as Vice President of Competitive.
Reasoning
To emphasize our commitment to excellence, we are renaming the title of VP Hockey Programs to VP Competitive. This change reflects our dedication to fostering competitive development and enhancing the overall quality of our programs
5-Motion Under current bylaw 5.03 Composition of Board
The Board shall be comprised as far as possible of the following Directors: (a) President; (b) Vice-President (Hockey Programs); (c) Vice-President (Operations); (d) Vice-President (Communications) (e) Treasurer; (f) Directors At-Large (two); and (g) Immediate Past-President (Ex Officio)
Revise to the title of “Vice President (Communications)” to “Vice President of House League.”
**Reasoning: ** Split the current position of Vice President of Hockey Programs into two separate roles to balance the workload. Creating distinct Vice Presidents for Competitive and House League programs will lead to a better distribution of responsibilities and allow for a more focused approach to each program.
6-Motion Under Current Bylaw 5.06 Qualifications of Directors Section D
(d) The Vice-President (Communications) shall be a Member and a Director of the Corporation. The Vice-President (Communications) must have served in a management capacity of a minor hockey association or equivalent minor sports association for at least two years prior to taking office as Vice-President (Communications).
Revised to
(d) The Vice President of House League shall be a Member and Director of the Corporation. The Vice President (House League) must have served in a management capacity of a minor hockey association or equivalent sports association for at least 2 years prior to taking office as Vice President of House League.
**Reasoning ** To adjust the position name of position
7-Motion Under Bylaw 5.04 5.04 Election and Term
The term of office of the Directors shall begin May 1st and run until April 30th of the following year. There are no term limits for Directors. To ensure continuity of KMHA programs the election of certain Director positions will be staggered in appointment year and the appointment duration will be a two-year term. • President – 2 Year Term – Position will be up for election on odd years. • VP Hockey Programs – 2 Year Term – Position will be up for election on even years. • VP Hockey Operations – 2 Year Term – Position will be up for election on odd years. • Treasurer- 2 Year Term Position will be up for election on even years. • VP of Communications and Director at large (2 positions) will be one year term positions.
Revise to the following The term of office of the Directors shall begin May 1st and run until April 30th of the following year. There are no term limits for Directors. To ensure continuity of KMHA programs the election of certain Director positions will be staggered in appointment year and the appointment duration will be a two-year term.
President – 2-Year Term – Position will be up for election on odd years.
VP Competitive – 2-Year Term – Position will be up for election on even years.
VP Hockey Operations – 2-Year Term – Position will be up for election on odd years.
VP House League 2-year term- Position will be up for election on Odd Years
Treasurer- 2-Year Term Position will be up for election on even years.
Director at large (2 positions) will be one-year term positions.
** Reasoning** To better align with our organizational goals and enhance our leadership structure, we propose updating the titles to Vice President of Competitive Programs and Vice President of House League. This change will more accurately reflect the responsibilities and importance of these roles.
8-Motion under current Bylaw 5.10 Committees of the Board
Subject to the limitations on delegation set out in any applicable legislation, the Board may establish any committee it determines necessary for the execution of the Board’s responsibilities. The Board shall determine the composition and terms of reference for any such committee. The Board may dissolve any committee or remove any committee member by resolution at any time. Without limiting the foregoing, the Executive Committee of the Board, if any, shall be a standing committee and, to the extent possible, shall be comprised of the President, the Vice-President (Hockey Programs), the Vice-President (Operations), and the Treasurer.
Revise to the following
Subject to the limitations on delegation set out in any applicable legislation, the Board may establish any committee it determines necessary for the execution of the Board’s responsibilities. The Board shall determine the composition and terms of reference for any such committee. The Board may dissolve any committee or remove any committee member by resolution at any time. Without limiting the foregoing, the Executive Committee of the Board, if any, shall be a standing committee and, to the extent possible, shall be comprised of the President, the Vice-President Competitive, the Vice-President (Operations), the Vice President of House League and the Treasurer
**Reasoning** update the document to accurately reflect the new titles for the Vice President of Competitive and the Vice President of House League. Ensuring these changes are documented will reinforce our commitment to clarity and leadership within our organization.
9-Motion Under Bylaw 7.01 Description of Offices Section B
(b) Vice-President (Hockey Programs) – the Vice-President (Hockey Programs) shall be a Member and a Director of the Corporation as provided by these Bylaws. The Vice-President (Hockey Programs) shall be responsible for the overall management of the Corporation’s Recreational and Competitive programs including, but not limited to, coordinating the coaching selection process and team assignment. The Vice-President (Hockey Programs) shall present the interests of players, parents and coaches to the Board, and shall also perform such other duties as may be required by law or as the Board may determine from time to time;
Revise to
(b) Vice-President (Competitive – the Vice-President Competitive) shall be a Member and a Director of the Corporation as provided by these Bylaws. The Vice-President (Competitive) shall be responsible for the overall management of the Corporation’s Competitive programs including, but not limited to, coordinating the coaching selection process and team assignment. The Vice-President (Competitive shall present the interests of competitive players, parents and coaches to the Board, and shall also perform such other duties as may be required by law or as the Board may determine from time to time;
Reasoning
update: rebranding the title from VP Hockey Programs to VP Competitive Role, along with aligning the associated duties. This change not only reflects our commitment to a more expansive and strategic approach but also underscores the evolving nature of our competitive landscape. Embracing this new title will enhance our focus on driving excellence and innovation across our programs.
10-Motion Under Bylaw 7.01 Description of Offices Section D
(d) Vice-President (Communications) – the Vice-President (Communications) shall be a Member and a Director of the Corporation as provided by these By-laws. The Vice-President (Communications) shall be responsible for overseeing all areas of communication pertaining to the Corporation and shall work to ensure effective communication between the Corporation and its Members. The Vice-President (Communications) shall also perform such other duties as may be required by law or as the Board may determine from time to time;
Revise to
(d) Vice-President (House League) – the Vice-President (House League) shall be a Member and a Director of the Corporation as provided by these By-laws. The Vice-President (House League); The Vice-President (House League ) shall be responsible for the overall management of the Corporation’s House League programs including, but not limited to, coordinating the coaching selection process and team assignment. The Vice-President (House League shall present the interests of House League players, parents, and coaches to the Board, and shall also perform such other duties as may be required by law or as the Board may determine from time to time;
Reasoning
update: rebranding the title from VP Communications to VP House League Role, along with aligning the associated duties. This change not only reflects our commitment to a more expansive and strategic approach but also underscores the evolving nature of our House League Hockey. Embracing this new title will enhance our focus on driving excellence and innovation across our House League program.
11-Motion To Cede the Floor to District Chair to perform the Election for Board of Directors
12-Motion To return the floor back to the President
13-Motion to Adjourn the 2024/25 AGM.